From messy 
PDFs to reliable HR data
in minutes
Personalrampe Digital turns even chaotic, unsearchable personnel files into clean, structured data – ready for audits, analytics, and AI-powered search. Fully exportable, GDPR-compliant, hosted in Germany.
Personal file of John Doe successfully digitized
Paper logic in a digital world is still expensive
HR teams lose hours every week searching through PDFs, email attachments, and network folders. Every manual search is a cost in salary and risks.
Before Personalrampe Digital
- Scattered personnel files across drives and inboxes
- Scans where nothing is selectable or searchable
- Manual cross-checks during audits
- No clear overview of who accessed which file
After Personalrampe Digital
- All personnel files searchable in one place
- Structured data for each employee – even from poor scans
- Modern, interactive table instead of static folders
- Every change is tracked in an audit log
Structured HR data
All relevant fields have been extracted and normalized.
From upload to export in 4 simple steps
Transform unstructured scans and extensive, multi-page PDFs into clean data – fully automated.
Upload your PDFs
Drag & drop entire personnel files – even if they are poorly scanned.
AI-powered extraction
Our AI recognizes text and extracts relevant fields automatically.
Review & Search
Filter, search, and sort all data in a modern interactive table.
Export & Connect
Export results as CSV or Excel to your HRIS – with zero lock-in.
From upload to export in 4 simple steps
Transform unstructured scans and extensive, multi-page PDFs into clean data – fully automated.
Upload your PDFs
Drag & drop entire personnel files – even if they are poorly scanned.
AI-powered extraction
Our AI recognizes text and extracts relevant fields automatically.
Review & Search
Filter, search, and sort all data in a modern interactive table.
Export & Connect
Export results as CSV or Excel to your HRIS – with zero lock-in.
Data extraction & quality
Extract structured employee data from personnel files – even from damaged or poorly scanned documents. Automatic field mapping with verifiable accuracy.
| Personnel No. | First Name | Last Name | Education | Birth Date | Salary Adjustments |
|---|---|---|---|---|---|
10021 | Laura | Müller | Ludwig-Maximilians-Universität München, Universität zu Köln | 1992-05-15 | Item, Item |
10022 | Jonas | Schmidt | TU München | 1988-11-22 | 2022, 2024 |
Working with data
Validate, edit, and enrich records in an intuitive table interface. Search, filter, and export in seconds.
AI Assistant & Deep Analysis
Integrated AI features powered by Microsoft Azure. Note: Advanced AI analyses transmit data to the LLM provider; users are responsible for sensitive uploads.
Permissions & Audit Logs
Assign role-based access controls and record create, update and delete operations.
Audit Log Details
Designed for real-world personnel files – not perfect PDFs
From messy personnel files to structured HR data — exportable, compliant, and ready for your HR stack.
- Secure extraction Extract structured data from damaged or poorly scanned documents – with verifiable accuracy.
- Intuitive management Validate, edit, and enrich records in a modern table interface. Search, filter, and export in seconds.
- Complete traceability Every data-change (create, update, delete) is logged. Fully GDPR-compliant and always auditable.
See your savings in 30 seconds
The calculator shows the cost of manual search. More potential emerges through digitized HR processes and AI support.
/ year
Estimated savings per year:
Enterprise-Grade Security
Your data is your most valuable asset. We protect it with cutting-edge cloud technology and uncompromising European standards.
German Infrastructure
Data hosted in Frankfurt & AI processing in Germany. Multi-cloud architecture (incl. Supabase & Microsoft Azure) focused on EU servers.
- Supports GDPR-compliance
- Core infrastructure is ISO 27001 & SOC 2 certified
- Automated database backups
- Data hosted in Frankfurt
Secure Architecture
Built on Supabase with strict Row-Level Security (RLS) and data encryption in transit and at rest.
- Data encryption in transit and at rest
- Strict data access control
- Audit logs (create, update, delete)
- Regular penetration tests
Data Sovereignty
Full control over your data with zero vendor lock-in or hidden barriers.
- Standardized file formats
- No proprietary silos
- Export data at any time
Built for every stakeholder in your company
AI that makes personnel files instantly searchable, understandable, and actionable — across HR, management, and compliance.
HR & People Teams
Find data in seconds, monitor deadlines, and prepare audits without the usual stress.
Management & Finance
Identify workforce risks early and make faster decisions based on real HR data.
Works Council & Privacy
Full transparency over AI usage and access — traceable, auditable, and GDPR-compliant.